As part of the Company’s corporate SharePoint portal evolution and introduction of HRM-functionality the decision was made to develop specialized training management system.

Company has extensive training program that includes various activities. Decision to move training management into corporate portal was a natural way of growth for services that Company provides to its employees.

Service development goal was to gather information on all Company training activities in one place and to automate management of these activities.

System allows management of training schedules, registration for coming training activities and (for trainers, defined as separate role in the system) assessing results of trainings completed by employees.

Service specifics included the following requirements:

• Management of training activities schedule.
• Registration for coming activities.
• Employee manager approvals for training participation.
• Training results assessment (trainer gives marks for trainees).
• Personal employee training data card with information on completed, active and future trainings.

Project development and implementation included the following:

• System architecture, functional and graphical design works. Deliverables – functional UML diagrams and UI mockups;
• Training form development (InfoPath Forms);
• Training catalog import from external database;
• Access rights configuration – only administrators and trainers can make changes;
• Employee training data card development (asp.net, JavaScript and web services). Corresponding form uses ajax and doesn’t require reloading;
• Training schedule development using standard SharePoint functionality;
• Training approval process development using SharePoint Workflow;
• Training results assessment feature development. Trainer assesses trainees by giving them marks after training completion. These marks are stored in personal employee training data card;
• Development of user and administrator documentation;
• Customer key users training;
• Full system testing, go live and putting system into full production mode.

System was deployed into corporate portal in autumn 2013.

It allowed convenient and consistent training management for more than 700 employees. System provides line managers and HR team with convenient tool for training management and monitoring. Now system includes more than 100 various training courses. Employees successfully completed more than 2500 man-courses, and training time exceeded 30000 man-hours.